ExhibitorInformation | gamesoundcon

Thank you for Exhibiting at GameSoundCon 2025. Please read this page carefully as it contains important logistical information about your time at GameSoundCon.

Logistics

The Expo Hall is in room Academy 1 in the Marriott Convention Center. To encourage attendees to visit your booths, the Expo Hall is also the location of the Networking/Mixer event on Tuesday evening, and is also where coffee and snacks are served. The Networking/Mixer event Tuesday evening will likely be your busiest time, so make sure your booth is well staffed. The lunch breaks are also popular times for people to get coffee/snacks and visit your booths.

At the bottom of this page is an overview of the Expo Hall schedule, as well as a layout of the Expo Hall. I have also included a photo from last year so you can get a feel for what the your booth looks like.

Each booth comes with a table, 2 chairs and AC power. I recommend you bring a power strip if you need more than one outlet.Badges are also QR code scannable with the Whova app. I recommend you read the Whova Exhibitor Guide. Don't neglect your virtual booth! The online booths are viewable for both online and in-person attendees.

Exhibitor Staff

If you have booth staff beyond any passes you received as part of your sponsorship package, please contact us for EXPO ONLY passes. If your booth staff would ALSO like to attend the sessions, contact me for a discounted full conference pass.

Attendee Incentives

Both in person and virtual attendees will be able to play a bingo/passport contest, encouraging them to visit your online and in-person booth. You will be giving a physical "stamp" for in-person attendees, who will have a bingo-style card with all the sponsors on it. They need to fill it completely to be eligible for a t-shirt drawing.

Virtual Booth Scavenger Hunt

Online and in-person attendees can participate in a "virtual booth Scavenger hunt." Each sponsor should prepare a question that can only be answered if someone has read or viewed materials in youor virtual booth. The question can be factual, or just funny.

A winner from both the online and in-person community will be selected at random.

1) If you would like to participate, please come up with a multiple-choice question for the scavenger hunt

2) if you would like to provide a prize for the scavenger hunt, please contact us

Booth and Exhibitor Table Locations

Booth will be finalized in early October. Exhibitor locations will shown in the image to the right.

Note that Exhibitor tables are in the lobby area

Headphones

If you have audio demos, we recommend you use headphones for attendees visiting your booth. Speakers at a reasonable volume are permitted, but it can be difficult to hear nuanced audio in the Expo hall.

Flyers/Handouts

If you desire, you may place handouts/flyers near the registration area. Note that we do not have 'conference bags'

Badge Scanning

Using the Whova app, you can scan attendees' badges. For details view the Whova lead Generation tutorial

Shipping/Packages

If you need to ship packages, etc ahead of time please refer to the shipping document

Shipping Information

Badge Pickup

If possible, please pick up your badge on Monday during the day at the Registration desk in the convention center. "Badge pickup" will not technically be open until 7pm, but we can give you badge if see us during the day.

Wifi

There is GameSoundCon conference Wifi. We do not provide hard-wired ethernet to the booths.

Schedule:

Monday Oct 27

9:00am Expo Hall Opens for Setup

NOTE: You may not be able to set up your booth until "Pipe and Drapes" have been set up

5:00pm Expo Hall "Pipe and Drape" set up complete

At this point you can set up your own booth if desired

Please Pick up your Exhibitor Badges

7:00pm-9:00pm Attendee Early Badge Pickup

10:00pm Expo Hall Closes/Locks

Tuesday Oct 28

6:30am Expo Hall Open for Setup

7:30am Expo Hall Open for Attendees

8:45am "Opening Remarks"

7:00pm Networking/Mixer in Expo Hall

10:00pm Expo Hall Closes/Locks

Wednesday Oct 29

7:00am Expo Hall Open for Exhibitors

7:45am Expo Hall Open for Attendees
2:00pm Ice Cream in Expo Hall

6:30pm Final Session Complete

7:00pm Expo Hall Closed for Attendees

Exhibitor Teardown
Note: you may begin teardown earlier if desired

12:00midnight Sponsor Teardown Complete

NOTE: Diagram below is the GameSoundCon 2025 expo floor layout. Booths are in the large room, "Academy 1" with 4 additional booths in the Foyer. 3 Exhibitor Tables are in the Foyer just outside room "Academy 2"

Booth assignments will be posted in early October

Exhibitor Space Layout

Photo above shows a typical GSC Exhibitor Booth

For a high-resolution PDF of the GSC 2025 Exhibitor Spaces, download the PDF below

High-resolution PDF of Exhibit Spaces

Photo above shows a portion of the Convention center. Items in purple are Exhibitor Booths or Exhibitor Tables

Thank you again for your support of GameSoundCon! Please don't hesitate to reach out if you have any questions

Brian Schmidt

Executive Director

GameSoundCon